Submit a Charter

  • Electronic Signature

    The organization known as [1] hereby requests recognition and permission to operate on the SUNY New Paltz campus. We understand that with the acceptance of this Charter we have entered into an agreement with the Student Association that requires compliance with the SUNY Board of Trustee Guidelines, all provisions set forth in the Student Association Constitution and By-Laws, and all activity restrictions outlined in the Student Association liability insurance policy. We understand that any monies collected or generated on behalf of this organization must be deposited with the Student Association Custodial and Disbursing Agent, and that programs that include the consumption of liquor are strictly prohibited.

    Failure to adhere to the above referenced policies could result in the loss of your organization's Charter.
  • Enter your organization's name here
  • By entering your name, you and your organization agree to the above statement.
  • Basic Information

  • If your organization was previously under a different name.
  • Which semester does this organization belong?
  • A board essentially is a group of similar organizations. Choose the board that most closely fits your organization. Use your best judgment.
  • (This email will be the primary email to receive notifications. It needs to have the club name in the email. Ex.
    If you are an athletic club and intend to compete against other schools in the coming semester please check here.
    If you are a new organization that has never existed before, check this box.
  • Enter a brief description to be used in list views. 100 character limit.
  • This is a more complete reason for your organization existing. No word limit here, so feel free to include as much as you want.
  • President

    This will have the contact information on the President available to the Executive Board and staff members of the Student Association - it won't be shown to the public.
  • Contact Information

    Who would people be contacting? Use caution when filling this out; this information is publicly accessible, and thus may appear on search engines. This is the information that will show in your listing on this website.
  • Fund Requests

    This person will be the primary requestor of funds from Programming board or BFC. This person will take responsibility for the funds requested by the club.
  • This field is for validation purposes and should be left unchanged.


Club Constitution Form

  • The official name of the organization shall be _______________.

    Membership must be open to all students currently enrolled at SUNY New Paltz. “Policies, regulations, and practices do not restrict membership on the basis of race, creed, natural origin, age, disability, sexual orientation, gender identity, and marital status. The organization must remain in accordance with the SUNY Board of Trustee Guide lines and Student Association Constitution and By-Laws.

    When and how should meetings be held.
    The minimum number of members of the organization that must be present at any of its meetings to make the proceedings of that meeting valid.

    Members of the organization who hold leadership positions.
    What are the qualifications to hold a position on the Executive Board.
    How long does a person hold their position.

    When do your elections occur.
    All available positions must be announced two weeks before elections.




    *If conflict is between the co presidents or the vice president and president, the Council Chair mediates. *Personal conflicts should not be intermingled with club business.

    How does the club proceed with the process of impeachment.
    The above options are based on a two strike policy. The notification process may begin upon the second offense. The club must hold documentation of date and time of the offenses, as well as when the position holder was notified.
    The person selected for impeachment must have the opportunity to defend allegations against them at the vote. The person must also have a vote in the process. Once impeached, the person has the right to contest the vote with the club as well as the Council Chair. If impeachment occurs the person must leave the position immediately. However they may still be a general member if they so choose.

  • *The Council Chair, as well as all the members of the organization, should be notified of any and all changes within 48 hours. Failure to notify the Council Chair within the time frame will declare the amendments null and void, reverting back to the last constitution on file. All changes must be submitted to the Council Chair and kept on file in the organization’s records.

    In submitting this form I declare the information valid and will hold this organizations to the standards listed.
  • This field is for validation purposes and should be left unchanged.

25 thoughts on “Submit a Charter”

  1. Hello!

    I just submitted a charter form for “Our Mother’s Club”. I was unable to find a login on this site, so I wanted to make sure you had a way of reaching out to me concerning the status of the club and date of our presentation before the Council Board. My email is I look forward to meeting with you.

    Kara Garland

  2. In addition Network of Enlightened Women submitted a consitution as stated in the meeting that we needed to for your records.

  3. Hello, my name is Madison Anthony. I’m from TBA Improv, & I just submitted a charter & a club constitution. Our email is, please contact us for confirmation, or if there are any problems.

    Thank you!

  4. ISU have submitted charter and constitution , let me know if any queries in it.

  5. I just submitted the charter for the Latino Culture Center (Latin American, Caribbean, and Latinx Culture Center) Please let me know if you have any questions!

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New Paltz Student Association